FAQ

Serviced Offices

Where exactly is the office located?

O4 Coworking serviced offices are located within the Olivia Centre office complex in Gdańsk, the largest business hub in Northern Poland. Our coworking spaces are situated across a total of 4 different buildings: Four, Gate A, Six, and Star.

What exactly is included in the office rental price?

The rental price includes all costs, such as:
• 24/7 access to the office and O4 spaces
• A set of furniture for every office user: desk, chair, and under-desk pedestal
• Unlimited access to kitchens fully equipped with appliances (coffee, tea, milk including plant-based, water), Sweet Mondays, and Fruit Tuesdays
• Access to meeting rooms (the number of hours included in the rent depends on the office size)
• High-speed Wi-Fi
• Utilities (water, electricity, heating, cooling)
• Reception services available Mon–Fri, 08:00 – 16:00
• Community Manager support
• Unlimited access to phone booths
• Access to recreation and entertainment areas (including table football, billiards, massage chair, PlayStation, rocking chairs, green terrace)
• Access to common areas in all O4 locations (O4 SIX, O4 STAR, O4 FLOW, O4 FOUR – each designed with a different atmosphere within Olivia)
The only additional cost is the office cleaning service – the price depends on the square footage of the specific office.

Does the subscription price include access to meeting rooms?

Yes. As part of your subscription, you receive a package of hours to use for booking our meeting rooms. Additional hours can easily be purchased online.

What is the standard and equipment of the offices?

O4 Coworking offices are located in Class A buildings within the Olivia Centre complex, which represents the highest office standard – both in terms of work comfort and technical infrastructure.
Every office is:
• Air-conditioned with individual temperature control,
• Covered by a modern mechanical ventilation system, ensuring a constant supply of fresh air,
• Equipped with professional structured cabling and fast, stable internet,
• Features tilt-windows, allowing for natural ventilation – even in the Olivia Star skyscraper.
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Additionally, the buildings offer:
• Emergency Power Supply (UPS) systems to increase the safety of IT equipment and an intelligent Building Management System (BMS),
• Modern electrical and telecommunications installations, 24-hour monitoring, security, and access control.
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Olivia Centre buildings also hold international quality and sustainable construction certificates:
• BREEAM at the Excellent level, confirming high energy efficiency and ecological solutions,
• WELL Certification, focused on the health, comfort, and well-being of building users.
The offices themselves are fully furnished – with ergonomic desks and chairs – and are ready for work from day one.

What is the minimum rental period?

We focus on flexibility. Standard office lease agreements are concluded for a fixed term of 12 months; after this period, the contract can be terminated or automatically extends to an indefinite term with a 3-month notice period.

Can I move to a different office during the contract?

Of course. If your team grows (or shrinks), we will help you move to a larger or smaller office, subject to availability.

What does the step-by-step office rental process look like?

After a meeting and agreeing on the rental terms, you will receive an online registration link from us. We do not use paper contracts. The entire contract conclusion process takes place online.
In the link, you will find the rental terms and the regulations for using the O4 space. Once accepted, you become an O4 member, and we hand over the ready office to you on the agreed date.

How quickly can I move in?

In many cases, even within 24 hours of making the decision. The offices are ready and fully equipped.

What hours can I use the office?

You have 24/7 access to the office, including weekends and holidays. Work whenever it is most convenient for you.

Can I register my company at the office address?

Yes, we offer the possibility of registering your company at a prestigious address in Olivia Centre.

Is there parking on-site?

It is possible to purchase a permanent parking space. Details are settled individually, depending on availability.
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Detailed information about parking at Olivia Centre can be found at this link: https://www.oliviacentre.com/o-nas/parkingi/

Conference Centre

Are the rooms equipped with multimedia equipment?

Yes. Each of our rooms features a modern LED screen or projector.

What about sound systems and microphones?

In larger rooms, we offer professional sound systems and wireless microphone sets (headsets available upon special request).

What connectors does your equipment support?

HDMI is our standard. We also have the necessary adapters (USB-C, DisplayPort); however, for complete peace of mind, we always encourage you to bring your own adapter if you use a non-standard device.

Is there fast Wi-Fi on-site?

Of course. Our guests receive access to a dedicated, stable fibre-optic network that can easily handle online streaming or group work on multiple devices simultaneously.

Do you offer coffee service?

Yes, we offer two coffee break options: Basic and Premium.

Do you organise lunch for participants?

We work with several selected catering companies and restaurants within Olivia Centre. We can propose lunch in the form of:
1. Finger foods/sandwiches/salads and other sweet and savoury snacks
2. Lunch delivered to the conference centre for each participant
3. Access to restaurants located in our office building (wide selection of cuisines: from Polish to Asian)
4. A buffet served directly in the coworking zone.

Do you cater for special diets?

Upon request, we can prepare vegetarian, vegan, gluten-free, or lactose-free menus. Please inform us of special dietary requirements at least 7 days before the event.

Is there air conditioning in the room?

Yes, all our spaces are air-conditioned and have a ventilation system tailored to the maximum number of people in the room.

Can I count on technical support at the start of the event?

In large conference rooms – Always! At the beginning of your meeting, our coordinator will help you connect your equipment and check that everything is working correctly. We are available at the coworking reception throughout the duration of your booking. Small rooms do not require as much involvement from our side, but we won't leave you alone there either; we will explain everything and guide you through it.

Is it possible to rent space for a photo session or video recording?

Yes. We offer space in the Olivia Six building on the 13th floor, with a view of the city.
A corner conference room and a chill-out zone are available, which work very well for producing photographic and video materials – we particularly recommend this solution for business, branding, and content recordings.

How to get to us?

If your question was not on the list, write to us directly or give us a call. We would be happy to help plan your event from A to Z!

How to get into the building?

To ensure smooth entry, please email the first and last names of all guests at least one day before the planned visit. Upon entering the Olivia Six building, participants collect access cards at the reception (security). You must have an identity document with you — an electronic version is also acceptable. Then, take the lift to the 13th floor.

Is parking included in the price?

No. Paid parking is available on the Olivia Centre grounds.

Is it possible to book outside of working hours or at the weekend?

Yes – dates outside of standard operating hours are arranged individually.

Coworking

What is the difference between a hot desk and a fixed desk?

A hot desk (rotational desk) is an unnumbered workspace – you sit wherever there is a free spot. A fixed desk is your own assigned space where you can leave your belongings and work daily without having to pack up every time.

What hours can I use the coworking space?

Coworking is available 24/7 for permanent members. For one-day passes, access is possible during reception opening hours.

Can I come at the weekend?

Yes, individuals with 24/7 access can also work at weekends.

Can I have guests?

Yes, guests are welcome – we simply ask that you register them at the reception.

Do you organise events / integration activities?

Yes, we offer the opportunity to test the space – contact us to schedule a date.

Can I come for a trial day?

Yes, we offer the opportunity to test the space – contact us to schedule a date.

What does the joining process look like?

Simply get in touch, choose a package, and complete the formalities online – you can start even on the same day.

Virtual Office

What does the company’s registered address mean?

A registered address is the official address of the company entered into the CEIDG or KRS register, used in contacts with offices and institutions.

Can I register a new company at this address?

Virtual office services can only be used by companies that are already registered and have been operating for at least 3 months.

Why do you require a minimum of 3 months of operation?

This is a standard practice aimed at ensuring the safety and quality of service for all clients.

Does the tax office accept a virtual office?

Yes, tax offices accept virtual office addresses.

How does mail handling work in a virtual office?

Correspondence is collected by the reception, and we notify you of every piece of mail via email.

Can I use the meeting rooms?

Yes, virtual office clients can rent meeting rooms on preferential terms.

Does the virtual office collect registered letters and courier parcels?

We collect registered letters and other postal correspondence. We do not collect courier parcels.

Can the contract be signed online?

Yes, most formalities can be handled online – from choosing a package to signing the contract.

Can I authorise another person to collect the mail?

Yes, a written authorisation is sufficient.

Projects

Does O4 do anything more than rent out space?

Yes. Rental is only one part of our operations. O4 is also a producer and organiser of original business projects – such as conferences, development programmes, workshops, and networking initiatives.

A prime example is LEADWELL – a conference created by O4 for team leaders across various industries.

Where do ideas for projects like LEADWELL come from?

Our projects stem from:
- Conversations with leaders and companies,
- Observations of real-world challenges (people management, wellbeing, AI, organisational culture),
- The needs of the O4 and Olivia Centre communities.
- Every project has a clearly defined business and development goal. It is a response to a specific problem – not just a format for the sake of it.

Where can I find information about projects like LEADWELL?

We publish the most up-to-date information on our O4 LinkedIn profile.
That is where you will find:
Announcements of new projects,
Events organised directly by O4,
Initiatives implemented in cooperation with partners,
Recruitment, announcements, and early information about upcoming editions.
If you want to stay up to date with what we create beyond space rental, it is worth following our LinkedIn profile.

FAQ – Frequently Asked Questions

Serviced Offices

Conference Centre

Coworking

Virtual Office

Projects

Our services

Serviced Offices

Coworking

Meeting rooms

Virtual offices

FAQ – Frequently Asked Questions

Serviced Offices

Conference Centre

Coworking

Virtual Office

Projects

Our services

Serviced Offices

Coworking

Meeting rooms

Virtual offices

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